PGP Meeting Minutes

NOTES FROM NOVEMBER 10, 2011

 

REMEMBER:

PGP PLANNING IS A SECRET FROM THE SENIORS

WE WANT IT TO BE A SURPRISE

 

Treasurer’s Report (Diane Hatchman)

• We ask that parents make their donations as soon as possible so that we know what games we can rent
• So far 9 families have donated
• Agabhumi made $490
• Oyster Festival made $553
• Total we have raised is $1623

Theme: 

• The theme will be: 2012: Get the Party Started!
• Each room can be decorated to reflect a party in a different place, such as New Orleans, NYC
  

Rooms:

• Need to start thinking about what to have in the various rooms – especially ones that are free
• Ideas: hair and make-up, beading, face-painting
• Kathleen Slutz has volunteered her Wii for the Guitar Hero room
  

Mailings:

·      Corporate mailing to out in January

·      Second parent mailing to go out in January, to include: volunteer letter, memorabilia letter, ad form for fashion show program book

Senior Gift Ideas:

• Angela and Diane to research and will report at next meeting

 

Coordinators:

·      Webmaster: OPEN

·      Clean-up: OPEN

·      Security: OPEN

 

Volunteer Letter: (Angela Bagnara)

• Will have 2 shifts and ask for PGP and Security volunteers

 

Fashion Show (Debbie Taiyanides):

• We are set for the Norwalk Inn – March 23, 2012, 6:00-9:00pm
• Next Fashion Show Committee meetings: January 5, 2012, 7:00pm, library; January 26, 2012, 7:00pm, library

Raffle: (Tara Whalen)

• Donations of items for summertime, school and apartment, and gift cards will be needed
• Some suggestions include: pop-up hamper, comforter sets, beach bags filled with summer items
• Donations accepted from everyone

 

Kitchen: (Sue Greene)

• Donation request forms are sent out in January
• Junior parents are needed to pick up food

 

Fundraising:

·      Agabhumbi fundraiser made $490

·      Monthly dinner out starting in January.  Trish McCormack will be contact person:

o   Ash Creek

o   Black Bear

o   B.J. Ryan

o   Raleigh’s

Next meeting: Thursday, January 12, 7:00pm in the library

 

 

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NOTES FROM OCTOBER 13, 2011

 

Treasurer’s Report (Diane Hatchman)

• PGP 2011 left us with a sizeable amount of money
• Some parent donations have already come in
• We ask that parents make their donations as soon as possible

 

Fashion Show (Debbie Taiyanides):

• We are penciled in for the Norwalk Inn – March 23, 2012
• The rate has gone up $400
• A Step Ahead has agreed to provide the prom dresses
• Be Chic will provide junior clothes
• Debbie to speak with Bob’s to see if they will also provide junior clothes
• Taylor DiSpirito has agreed to style hair again
• The date is a professional day, so the girls should have ample time to get ready
• Marylou to check with Continental Manor to see if they can give us a better price
• First Fashion Show Committee meeting: October 20, 7:00pm, library

St. Philip’s Update

·      St. Philip’s has us penciled for the week of 6/11 and the week after (in case of more snow days).  We will sign a contract in January.

·      Winston Prep is renting the school for a year while they renovate their facility.  They will start their summer session the last week in June.  They will have access to the space beginning May 15.  They will be painting the classrooms.  We are not allowed to put anything on the freshly painted walls.  This means we can only hang things on the blackboards, closets and windows.  Not sure about the ceiling.

·      St. Philip’s was concerned that the amount of decorating done in 2011 increased the fire risk and would prefer not to see every surface covered.
Unsure if we will have access to the staff room.  If not, we may be able to use one of the other rooms.  Parents are allowed to eat, drink and rest in this room.

·      Other rooms we can use upstairs are: 203, 205, 207, 209, 211, 206, 208, 210, and 212 (Room 214 is where they store the desks).  This is 2 more rooms than 2011 – we don’t have to use them all.  Also: the foyer, lobby, downstairs, 2 rooms off the main area, the library (Casino) and Charleston room (Raffle).

·      Not exactly sure when we will be allowed to start decorating

Discussion of theme: 

• Back to the Future – have different decades rooms
• Trip Around the World – have different countries for each room
• Mardi Gras
• New millennium – were the kindergarten class of 2000
• Theme for the class is “It’s the not the end, it’s the beginning” referring to the Mayan calendar indicating that the end of the world will come about in 2012
• Any other ideas?

 

Coordinators:

·      Volunteers: Angela Bagnara

·      Hospitality: Angela Araujo, Diane Hatchman

·      Food/Kitchen: Sue Greene, Debra & Kevin Poruban, Lisa Henderson, Marylou Buswell

·      Raffle: Tara Whalen, Hildegard Noonan, Beth Blake

·      Decorations: Missy Robinson – NEEDS ANOTHER COORDINATOR

·      Memorabilia: Amy Sornatale, Kathleen Slutz

·      Games/DJ: Trish McCormack

·      Webmaster: OPEN

·      Clean-up: OPEN

·      Security: OPEN

 

Mailing (Marylou Buswell & Lisa Henderson):

·      Donation request mailing to go out next week or so

·      Will include flyers for Agabhumi fundraiser, yearbook ad and memorabilia

Dance to the Music report (Trish McCormack):

·      Games from 2011:

o   1-Pinball                                            $225.00

o   2-Basketball                                      $450.00

o   1-Double Drive                                 $300.00

o   1-DDR Machine                               $700.00

o   Deliver & Set-Up                              $100.00

o   2-Characturists                                 $650.00

o   1-Photo Booth                                  $850.00

o   DJ/The Game Show/Karaoke     $1000.00

·      Casino Includes:

o   4-Black Jack Tables                        $500.00

o   2-Texas Hold Em                             $250.00

o   1-Roulette                                         $125.00

·      Total:                                                                         $5000.00

·      Prices are not expected to go up significantly

·      Borrow foosball table from St. Philip

·      Could borrow ping pong table from someone – would it fit in one of the rooms?

 

Senior Gift Suggesions:

• Beach towel
• Fleece throw

Fundraising:

·      Agabhumbi fundraiser

o   Thursday, November 3

o   Please RSVP

o   Bring a friend

·      It was decided not to have a table at fall comedy

·      Monthly dinner out starting in January.  Trish McCormack will be contact person:

o   Ash Creek

o   Black Bear

o   B.J. Ryan

o   Raleigh’s

Next meeting: Thursday, November 10, 2011, 7:00pm in the library

 

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NOTES FROM SEPTEMBER 8, 2011

  Coordinators are:

o   Volunteers - Angela Bagnara

o   Chinese auction – Tara Whalen, Hildegard Noonan, Beth Blake

o   Memorabilia – Amy Sornatale, Kathleen Slutz

o   Decorations – Missy Robinson (NEEDS ANOTHER COORDINATOR)

o   Hospitality – Angela Araujo, Diane Hatchman

o   Kitchen – Kevin & Debbie Poruban, Sue Greene, Lisa Henderson, MaryLou Buswell

o   DJ/Games – Trish McCormack

o   Webmaster - OPEN

o   Fundraising - OPEN

o   Security – OPENFitzgerald

 

Fashion Show Update:

·      Coordinators: Debbie Tayanides & Natalie Tobias

·      Don’t have a date yet – working with Athletic Dept. and Norwalk Inn to get one

·      Volunteers are still needed to help.
 

 

Theme:

• A couple of possibilities came up
  • Back to the Future – have different decades rooms
  • Trip Around the World – have different countries for each room
  • Theme for the class is “It’s the not the end, it’s the beginning” referring to the Mayan calendar indicating that the end of the world will come about in 2012
  • Any other ideas?

Discussion of site:

·      St. Philip was agreed upon as the site

Discussion of Rules:

·      It was decided that if a student is suspended, he may not attend PGP, but if they are not graduating because of lack of credits, he may attend

·      If a child arrives drunk, he/she will be kept at a safe location at St. Philip and the parents will be called.

·      Kids who want to get something from their car need to be escorted.

·      Hospitality will check bags in bins behind the check-in desk – not allowed to bring bags into the party.

Fundraising Ideas:

• Dinners at Ash Creek and Black Bear
• My 3 Sons – could solicit at preschools; could send flyers to the elementary schools
• Selling gold
• Abughambi jewelry store in November
  
  

 

Next meeting: Thursday, October 13, 2011, 7:00pm in the library